Advertised: 26-01-11 | Closing Date: 27-03-11.



Infinite Ideas Advertising Agency Inc.


Receptionist / HR Assistant
(National Capital Reg)

Responsibilities:

Receptionist Tasks
 
1.      Ensures proper screening and sorting of all incoming calls.
2.      Ensures that all incoming calls are properly transferred to all concerned person and/or Departments.
3.      Entertain and screen visitors of the Chairman and/or Managing Director.
4.      Ensures that all incoming mails are logged in the Logbook and properly forwarded to the concerned department or personnel.
5.      Ensures that all clients / customers / guests are well accommodated.
6.      Ensures the Office Lobby is clean and well-kept at all at times; and shall maintain a welcoming and friendly atmosphere at all times.
7.      Assists in all activities spearheaded by the y HR & Admin Officer/Manager and/or Managing Director.
 
Timekeeping Tasks
 
1.      Monitors all Infinite Ideas, Inc. / Excite, Inc. employees’ attendance / tardiness and official business trips.
2.      Prepares monthly attendance and other timekeeping reports of all Infinite Ideas, Inc. / Excite, Inc. employees.
 
Office Assistant
 
1.      Coordinates with all the Department Heads on all concerns that need immediate attention of the Managing Director as well as other affiliates.
2.      Schedule all meetings of the MANCOM as well as preparation of the Executive Conference Room; overseeing its preparation and serving of refreshments and meals.
3.      Handle and screen all incoming and outgoing calls of all Department Managers and Managing Director.
4.      Record and file all important documents systematically and ensure its confidentiality and proper safekeeping.
5.      Responsible for all business travel requirements of the Chairman, Managing Director, Department Managers and other event-related activities - flight confirmation/ticketing with accredited agency, visa/passport applications, hotel booking and ground transportation.
6.      Prepare reports as may be assigned by the HR & Admin Manager and Managing Director; receive and record reports of incoming documents and other correspondences.
 

Requirements:

Female ; graduate of any 4-year course or its equivalent

 
ALL APPLICANTS MUST LOOK FOR MS. AJEL OLAGUER AT TELEPHONE NUMBER 927-9112
ADDRESS: 2nd Floor Phoenix Bldg., #33 Kamuning Road, Quezon City
EMAIL: acolaguer@infiniteideas.com.ph


 Non-member
 



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