Advertised:18-10-12 | Closing Date:17-11-12

B & M Global Services Manila, Inc.

Thrive in a fast-paced, multicultural environment where expectations are high but roles are dynamic and flexible. Connect with a worldwide team of professionals and take on diverse, challenging and innovative projects.

B&M Global Services Manila provides business and knowledge support services to leading law offices in more than 40 countries — and to their clients, many of whom are the world’s largest multinationals. We invite professionals with the same drive and enthusiasm to explore a career with us.

Global Meetings & Events Coordinator
National Capital Reg


The Coordinator, Global Meetings & Events will provide crucial overall meeting services and limited administrative support for Firm meetings & client events in the AP Region and meetings in other meetings supported by the Global Meeting Team, in addition to providing meeting registration support. 
The Coordinator, Global Meetings & Events will be expected to perform the following core responsibilities: 
  • Conduct site searches when necessary, prepare and issue RFPs and summarize responses to include hotel description, availability, rates, meeting space capacities, web page or brochure samples, access to airport, etc.
  • Coordinate logistical details and develop meeting specifications including; meeting room set-ups, audio-visual requirements, registration/hospitality, food & beverage functions, communications and special events.
  • Develop and prepare logistical communications for delegates to include final details message, guest room confirmations, hotel property map, ground transportation information, expense guidelines, etc. 
  • Prepare and manage meeting budgets and project timelines for key dates & deadlines related to A/V, F&B and rooming lists to fulfill contractual obligations.  Reconcile and process all meeting related invoices and prepare meeting history and cost savings report at the conclusion of each meeting.
  • Compile and summarize budget and project timeline reports continuously in various reporting formats for a clear, professional presentation.
  • Ensure that all meetings are compliant with Baker & McKenzie’s Best Practices, expense guidelines and approval procedures.
  • Act as key point of contact for Meeting Owner and hotel for all logistical elements.  Offer recommendations and troubleshoot when needed.
  • Liaise with Hotel Convention Services Manager, Audio Visual Manager to communicate meeting specifications.  Manage changes, pop up meeting requests, and review hotel documents (BEOs, Group Resume, A/V Confirmation) for accuracy and resolve discrepancies.  Prepare final guarantees and transition to Meeting Owner.
  • Assist other team members in the Global Meeting Team with meeting shipments.


  • Candidate must possess at least a Bachelor's/College Degree, Business Management & Marketing, Communications Management, Hospitality/Tourism/Hotel Management or equivalent.
  • Previous hotel or convention services experience, event coordination experience or experience working in a multinational company or an international law firm a significant advantage.
  • Superior English communication (verbal and written) with the ability to communicate information and ideas clearly and concisely at both personal and electronic levels in a multi-cultural, multi-level environment.
  • Excellent organizational skills, high attention to detail and ability to multi-task and prioritize and re-prioritize projects constantly.
  • Ability to coordinate several concurrent activities with strict timeframes.
  • Ability to take initiative and follow through on assigned tasks.
  • Superior customer service skills.
  • Ability to work well as a team member and make decisions independently.
  • Proficiency in Microsoft Office suite of products, in particular with Microsoft Word, Excel and PowerPoint.


1. Click Careers in GSM
2. Click Search Current Openings
3. Click All Posted Jobs
4. Apply to a vacancy or Submit your resume

B&M Global Services Manila, Inc., is a subsidiary of Baker & McKenzie International B.V., a support services provider to Baker & McKenzie International, a Swiss Verein of member law firms around the world. Neither B&M Global Services Manila, Inc., nor Baker & McKenzie International B.V., is engaged in the practice of law.


  Company Information  Email to Friends  View Similar Jobs
  All Jobs From Company  Save This Job  View Salary Report
  Report Advertisement

Jobs in Philippines > Hotel/Tourism Jobs > Management Jobs, Jobs in Call Center / IT-Enabled Services / BPO industry

B & M Global Services Manila, Inc. ()