Advertised:18-10-12 | Closing Date:17-11-12

B & M Global Services Manila, Inc.

Thrive in a fast-paced, multicultural environment where expectations are high but roles are dynamic and flexible. Connect with a worldwide team of professionals and take on diverse, challenging and innovative projects.

B&M Global Services Manila provides business and knowledge support services to leading law offices in more than 40 countries — and to their clients, many of whom are the world’s largest multinationals. We invite professionals with the same drive and enthusiasm to explore a career with us.

Global Meetings & Events Coordinator
National Capital Reg

Responsibilities:

The Coordinator, Global Meetings & Events will provide crucial overall meeting services and limited administrative support for Firm meetings & client events in the AP Region and meetings in other meetings supported by the Global Meeting Team, in addition to providing meeting registration support. 
 
The Coordinator, Global Meetings & Events will be expected to perform the following core responsibilities: 
  • Conduct site searches when necessary, prepare and issue RFPs and summarize responses to include hotel description, availability, rates, meeting space capacities, web page or brochure samples, access to airport, etc.
  • Coordinate logistical details and develop meeting specifications including; meeting room set-ups, audio-visual requirements, registration/hospitality, food & beverage functions, communications and special events.
  • Develop and prepare logistical communications for delegates to include final details message, guest room confirmations, hotel property map, ground transportation information, expense guidelines, etc. 
  • Prepare and manage meeting budgets and project timelines for key dates & deadlines related to A/V, F&B and rooming lists to fulfill contractual obligations.  Reconcile and process all meeting related invoices and prepare meeting history and cost savings report at the conclusion of each meeting.
  • Compile and summarize budget and project timeline reports continuously in various reporting formats for a clear, professional presentation.
  • Ensure that all meetings are compliant with Baker & McKenzie’s Best Practices, expense guidelines and approval procedures.
  • Act as key point of contact for Meeting Owner and hotel for all logistical elements.  Offer recommendations and troubleshoot when needed.
  • Liaise with Hotel Convention Services Manager, Audio Visual Manager to communicate meeting specifications.  Manage changes, pop up meeting requests, and review hotel documents (BEOs, Group Resume, A/V Confirmation) for accuracy and resolve discrepancies.  Prepare final guarantees and transition to Meeting Owner.
  • Assist other team members in the Global Meeting Team with meeting shipments.

Requirements:

  • Candidate must possess at least a Bachelor's/College Degree, Business Management & Marketing, Communications Management, Hospitality/Tourism/Hotel Management or equivalent.
  • Previous hotel or convention services experience, event coordination experience or experience working in a multinational company or an international law firm a significant advantage.
  • Superior English communication (verbal and written) with the ability to communicate information and ideas clearly and concisely at both personal and electronic levels in a multi-cultural, multi-level environment.
  • Excellent organizational skills, high attention to detail and ability to multi-task and prioritize and re-prioritize projects constantly.
  • Ability to coordinate several concurrent activities with strict timeframes.
  • Ability to take initiative and follow through on assigned tasks.
  • Superior customer service skills.
  • Ability to work well as a team member and make decisions independently.
  • Proficiency in Microsoft Office suite of products, in particular with Microsoft Word, Excel and PowerPoint.

Visit https://bmglobalservicesmanila.silkroad.com


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B&M Global Services Manila, Inc., is a subsidiary of Baker & McKenzie International B.V., a support services provider to Baker & McKenzie International, a Swiss Verein of member law firms around the world. Neither B&M Global Services Manila, Inc., nor Baker & McKenzie International B.V., is engaged in the practice of law.


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