Advertised:07-09-12 | Closing Date:06-11-12
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International Organization for Migration

IOM is a non-profit international organization dedicated to the principle that humane and orderly migration benefits migrants and society. As a leading international organization on migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management, advance understanding of migration issues, encourage social and economic development through migration and uphold the human dignity and well being of migrants. In its 60 years of existence, IOM has been active in the Republic of the Philippines for over 30 years.

For additional information about our organization, please visit http://www.iom.int.

 

VN No. 032/2012

Regional Accountant
PHP 35000 - 39000
Makati City (National Capital Reg)

Responsibilities:

Under the general supervision of the National Accounting Officer and direct supervision of the Regional Accounting Supervisor, the successful candidate will be accountable and responsible for the review of Missions’ accounts including but not limited to: general accounting work, checklist and payroll review, donor financial report review and endorsement, project review month-end closing procedures and quality review of accounts/vouchers based on the Manila Financial Services established procedures.
 
 
CORE FUNCTIONS / RESPONSIBILITIES
 
 
General Accounting Work
  • Provide support and guidance on the application of rules to Country Offices (COs) on accounting/financial matters e.g. compliance with Accounting Procedures for IOM Field Offices, Project Development Handbook, Module 5, IPSAS and Processes and Resources Integrated Systems Management (PRISM), Financials etc.
  • Assist in making recommendations to MAC Financial Services, Accounting Division (ACO), and/or Resource Management Officer (RMO)/Chief of Mission (COM) on both procedural and policy improvements and efficiencies in accounting/finance area.
  • Coordinate the timely collection of documents in connection with External, Donor and Internal audits.  Ensure to the extent possible that audits are completed quickly, efficiently and with the minimum impact on MAC and IOM.      

Checklist and Payroll Review

  • Review and analyze assigned COs trial balance and accounting returns (including bank/cash books, vendor accounts, purchase orders, assets, payroll, etc.) to ensure that accounts are valid, complete and fairly presented.
  • Summarize findings noted during the review and recommend corrective actions to be taken.
  • Continuous follow up of unresolved issues until expected results are achieved.
  • Escalate to the Chief, MFS, ACO or Regional Office (RO) any material findings noted.
  • Ensure that checklist and payroll reviews are performed based on the annual plan and that minimum requirements for the number of reviews are met and timely coordinated.
  • Provide checklist review results to the Office of Inspector General (OIG) whenever applicable.
 Donor Financial Report Review and Endorsement
  • Review and analyze donor financial reports prepared by the CO to ensure compliance with donor agreement (budget, interest, funding, etc.) and reports are reconciled with PRISM Financials prior to donor submission.
  • Advise the COs on financial reporting to donors if necessary (e.g. application of rules, calculation of interest).
  • Calculate interest and provide certification for interest earned whenever applicable.
  • Coordinate with other departments (ROs and International Development Fund) to ensure conformity with specific donor reporting requirements.
  • Ensure compliance with donor reporting checklist.
  • Maintain statistics of endorsed donor financial reports.
Project Review
  • Analyze project balances to ensure that expenditure are within confirmed funding, revenue is recognized timely, reporting requirements are met and projects with potential deficit are detected.
  • Summarize findings and coordinate with CO, RO, PRISM Central Support Team (PCST), Revenue and ACO for appropriate action.
  • Follow up on unresolved issues until expected results are achieved.
  • Facilitate closure of completed projects in PRISM.
  • Update project recap file for submission to ACO.
Month-End Closing Procedures
  • Review and analyze month end balances and coordinate with RMO/finance staff on exceptions noted.
  • Assist in clearing suspense accounts, as necessary.
  • Prepare accounting/adjusting entries.
  • Advise the COs on subjects related to closing of accounts (e.g. procedures for Cost Centre clearing).
  • Monitor timely receipt and completeness of accounting returns.
Quality Review of Accounts/Vouchers
  • Perform quality review of accounts and summarize exceptions, deviations and errors noted.
  • Recommend improvement in internal controls and accounting practices based on IOM accounting policies and procedures, generally accepted accounting principles, and best business practices.
 Others
  • Travel to COs as maybe required in the performance of assigned tasks.
  • Provide training to COs finance staff on IOM accounting and PRISM Financials as required.
  • Work closely with PCST and PRISM Team on technical issues in PRISM FI and HR.
  • Perform other accounting functions as may be required.

Requirements:

 
Behavioural
 
a)     takes responsibility and manages constructive criticism;   b)   works effectively with all clients and stakeholders;   c)   promotes continuous learning: communicates clearly;   d) takes initiative and drives high levels of performance management;   e)   plans work, anticipates risks, and sets goals within area of responsibility;   f)   displays mastery of subject matter;   g)   contributes to a collegial team environment;   h) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;   i)   displays awareness of relevant technological solutions;    j)  works with internal and external stakeholders to meet resource needs of IOM.
 
 
Technical
 
a) effectively applies knowledge of relevant discipline;   b) develops/follows internal control procedures to prevent fraud and mismanagement;   c) ensures application of institutional financial policies and guidelines;  d) advocates incorporations of financial considerations into processes and procedures.
 
  
Qualifications and Experience
 
a)  completed university degree in Finance, Accounting or relevant field; must be a Certified Public Accountant or equivalent;    b)   minimum five years of experience in the field of accounting or finance; experience in audit an advantage;    c)    sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles and internal controls;    d)   computer literacy including proficiency in MS Office applications;      e)    good analytical and problem-solving skills.
 
 
Languages
 
Thorough knowledge of English.  Working knowledge of French and/or Spanish an advantage.

 
 
IOM also offers a tax-free salary and attractive benefit package (medical assistance, annual leaves, pension fund and etc.). IOM offers a challenging career opportunity and potential for international travels/assignments of short or long duration.

In order for an application to be considered valid, IOM will only accept an application which should include a motivation letter (not more than one page) and a duly filled-out IOM Personal History Form. To access the file, please visit http://www.iom.int/jahia/Jahia/the-philippines.
 
Interested applicants may send their applications to hrmanila@iom.int not later than 13 October 2012. Position title and VN Number should be specified in SUBJECT field.
 
Applicants must be Philippine citizens. Applications from qualified female candidates are especially encouraged.
 
Only short-listed candidates will be contacted for interview.

 


 Non-member
 



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International Organization for Migration
29F Citibank Tower, 8741 Paseo de Roxas, Makati City 1226.


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