5 Tips On How To Write a Congratulations Message At Work

Jobstreet content team – updated on 25 November, 2022

Was there a time when you wanted to give your colleague well-wishes but you do not know how to write a congratulations message? We’ve all been there. If you’re new to the company, for example, speaking to a coworker alone can sometimes feel awkward and intimidating. Now, imagine if you have to do the same for your boss or someone superior.

Why Write a Congratulations Message?

We say congratulations messages or congratulatory messages to people who have achieved some form of success, no matter the gravity. Like in your social life outside work, congratulating someone can mean various things to the receiver, which is why writing a good one is crucial. Furthermore, it comes in different forms, from email to personal communication.

But, why prepare one?

It builds rapport with the other person and widens your network.
It shows that you’re paying attention to others, rather than focusing simply on yourself.
Also, it can lift others’ moods and energy causing them to perform better.
It can be a form of courtesy or a sign of respect.
Lastly, it doesn’t require much effort and there’s literally nothing to lose!

Tips For Writing a Congratulatory Message

Messages of good wishes at work generally don’t need to be complicated. Neither do they need to be overly long, unless you’re at the management level and given ample platform to convey your message. Remember, the point is to get the message across. If you write or say something beyond comprehension, then that defeats the purpose of congratulating someone.

Below are tips for writing congratulations messages for work.

1. Include all key details

First things first, when writing a message of congratulations, make sure to state all the essentials. These should include the following: the subject you want to address, the greeting, the message, and the closing.

2. Check your grammar

Grammar is everything. A simple mistake in the structure of the language you’re using, whatever it may be, can change the tone, essence, and overall delivery of your intention. While you don’t necessarily need to overdo it, getting someone else to quickly review the message for you can avoid fundamental mistakes in writing this type of work message.

3. Don’t make it lengthy

Powerful congratulatory messages are best when they are short and concise. When we say that, we mean somewhere between 25 to 100 words for the body itself. Still, that doesn’t mean you can’t make it special and stand out by adding a personal touch to it.

4. Consider who you’re writing to

Writing messages to your boss versus a colleague can be different things. Naturally, you’ll want to make sure that for the former, the approach is more formal and professional. Meanwhile, for a colleague in the same or lower rank, you can be more casual and informal. Think of how you can write a message that meets these criteria while not making it boring.

5. Throw in a present

Technically not part of the message, but tokens or presents have a way of making your letter extra special. It shows that you took the time to learn more about the recipient and that you really mean your intentions, rather than seeing it as another chore or task at work. Some of the best gifts include food, from a simple snack to a cake, to gift vouchers.

Examples of Congratulations Messages or Congratulatory Messages

With the above-mentioned tips, do you feel like you’re ready to write your own congratulatory message to someone at work? If yes, then here are sample messages of good wishes that you can use as a guide when preparing that letter. Note that the following are already the main body of the message.

Message for getting a promotion

Someone getting promoted is always a good opportunity to send out congratulatory messages. The subject will know that you’re truly happy with their achievement. Here are sample congratulations messages for getting a promotion:

Congratulations on your promotion! I heard about the news through the official company group. I know how much you’ve wanted it and you deserve it.

Well done on being promoted! You’re going to do great in your new role and I can’t wait to see how you will flourish. Good luck!

Your hard work has finally paid off and I’m glad your boss has given you this opportunity. I wish you all the best and I look forward to hearing more about your new position in the coming days.

Message for receiving an award

No matter how small or big the recognition is, your colleague or boss will appreciate a simple message saying you’re happy for them receiving it. Here are sample congratulations messages for receiving an award:

This recognition was destined for you! Congratulations on claiming it after all these years with the company.

Congratulations on this well-deserved recognition! You’ve worked hard for it and I’m thrilled to see the outcome. Keep up the good work!

Your dedication, talent, and discipline have truly been an asset to the company. I’m extremely proud of you and hope that you continue to do amazing things here!

Message for entering a new job

Just because someone has decided to leave the company, that doesn’t mean you can congratulate him or her. It shows that there are no hard feelings about their decision. Plus, you can use it to keep in contact with the other person. Here are sample congratulations messages for entering a new job:

I’m sad that you’re leaving, but as long as you’re happy, we’re behind you completely. Good luck on your journey!

You’re one step closer to the new chapter you’ve been eyeing for. The company will definitely miss you but is also excited to see you take on this challenge and grow. Good job!

Cheers to your new career! I know that this wasn’t an easy choice for you to make, but it’s all for the best. I’m beyond stoked to see how you’ll make a difference in your new family.

Message for meeting a goal

Whether it’s landing a new contract with a client, finishing a major presentation, or simply coming to the office on time, you’re sure to brighten up a coworker’s day with your good wishes. Here are sample congratulations messages for meeting a goal:

That was a wonderful presentation! I could see that you really prepared for it and that you took it seriously. I’m sure the attendees feel the same after that. Congratulations!

Great work on landing this campaign! I know you’re going to do great things with this opportunity and we’re genuinely excited to have you leading us through success.
Kudos for adhering to your schedule all week! I can see that you’re truly making an effort in building better work habits. You’re on the right track now!

Of course, you can still come up with an original one entirely from what you know about the subject and the reason behind the message. But these sample congratulations messages can surely help you get started, so you know what to say in moments that count.

Also read: How To Make An Effective Resume? Here Are Its 5 Essential Parts